CHRISTIAN CITY CHURCH (HEPBURN HEIGHTS) PRIVACY POLICY
COLLECTION
Staff/ authorized volunteer must
not collect personal information from members/ attendees unless it is necessary
for functions or activities. Information may only be collected with the individuals
consent. All collections forms most contain the following statement “personal
information is collected for pastoral care purpose only and is protected by
the Christian City Church (Hepburn Heights) Privacy Policy, which can be obtained
from the office.”
USE
Staff/ authorized volunteers must not
use personal information for a purpose other than the one for which it was
collected.
SECURITY
Staff/ authorized volunteer must
take appropriate steps to protect personal information from unauthorized access
and use. Computer passwords the give access to personal information must not
share with non staff people, except authorized volunteers. Various personal
information records (eg personal correspondence, counseling notes, giving records,
personnel files, staff applicant's records) must be secured .
TRANSFER
Staff/authorised volunteer must not
transfer personal information to any other organisation. Staff/ authorized
volunteers may only transfer personal information to a non-staff person when
that person's use of the information is in keeping with the primary collection
purpose, and the member/ attendee would expect the use to be made (eg contact/
family details given to pastoral care workers, small group leaders).
DISPOSAL
Personal information records must
be disposed by shredding. Information accessed while acting staff/ authorized
volunteers remains confidential even after your involvement has ceased.
ACCESS
Members/attendees must be given access
to their personal information, when requested. If staff/ authorized volunteer
became aware that personal information is out of date then the personal information
must be updated as soon as possible.
OPENNESS
Any member/attendee may obtain this
privacy policy.
GRIEVANCE PROCESS
Any member/ attendee who
believe that their privacy rights have been violated should write to the senior
minister with full details of their complaint. If full satisfaction is not
obtained, their written grievance will be tabled at the next church council
meeting and subsequently handled by the church council.