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Staff/ authorized volunteer must not collect personal information from members/ attendees unless it is necessary for functions or activities. Information may only be collected with the individuals consent. All collections forms most contain the following statement “personal information is collected for pastoral care purpose only and is protected by the Christian City Church (Hepburn Heights) Privacy Policy, which can be obtained from the office.”

Staff/ authorized volunteers must not use personal information for a purpose other than the one for which it was collected.

Staff/ authorized volunteer must take appropriate steps to protect personal information from unauthorized access and use. Computer passwords the give access to personal information must not share with non staff people, except authorized volunteers. Various personal information records (eg personal correspondence, counseling notes, giving records, personnel files, staff applicant's records) must be secured .

Staff/authorised volunteer must not transfer personal information to any other organisation. Staff/ authorized volunteers may only transfer personal information to a non-staff person when that person's use of the information is in keeping with the primary collection purpose, and the member/ attendee would expect the use to be made (eg contact/ family details given to pastoral care workers, small group leaders).

Personal information records must be disposed by shredding. Information accessed while acting staff/ authorized volunteers remains confidential even after your involvement has ceased.

Members/attendees must be given access to their personal information, when requested. If staff/ authorized volunteer became aware that personal information is out of date then the personal information must be updated as soon as possible.

Any member/attendee may obtain this privacy policy.

Any member/ attendee who believe that their privacy rights have been violated should write to the senior minister with full details of their complaint. If full satisfaction is not obtained, their written grievance will be tabled at the next church council meeting and subsequently handled by the church council.

I have read and understand this privacy policy.